10 Task Management Hacks for Getting Stuff Done

Increased efficiency and maximized productivity are not just traits that work addicts strive for…faster, harder, more, where “enough” is always just beyond reach. Most of us have rejected that insane lifestyle in favor of one that offers equilibrium between a fulfilling, productive work life and a satisfying personal life that has plenty of room for people, leisure, hobbies and more. That balance defines the good life and here is a key to attaining it: getting our work load done quickly and effectively. Whether you take a “GTD”– Getting things Done approach that emphasizes methods – or a Life Hack route that employs technology, we’ve got a list that will give you vital tools to build a more satisfying, well-rounded life.

1. Focus on the Most Important Tasks First

When it is accomplished take a moment to celebrate the small but important victory and then move on to the next most important thing to do. Yes, this is Time Management 101 – and it is surprising how many of us who know it don’t really do it! It is an essential part of a “Win this Day” mentality that will have you striving for what is most significant in your life.

2. Learn and Use a Web Calendar

There are many good ones including Google Calendar and Calendar Hub. Both can be optimized for personal or group use and are accessible from any connected device so you’ve always got access to your schedule. Getting on track and staying on track is made easy and the fruits will be well worth it.

3. Start Your Work Day Earlier

Study after study backs up the anecdotal evidence from your friends. Starting one to two hours before everyone else enhances productivity by 25% or more for most early birds. Whether you work in an office or from home the results appear to be the same. The backside of this principle is important, too: Plan to quit earlier and you will remain more focused and motivated throughout the day. With commitment, you’ll get more done in 8 hours than you used to get done in 10 or 12.

4. Use a Getting Things Done Tool

Organizing your work is essential to getting it done efficiently and with outstanding performance. Give VitalList.com, Nozbe.com and Simplegtd.com a try and employ the one that fits your style.

5. Work Offline When Possible

Obviously related to the above, working offline reduces the temptation to keep track of the ballgame, check the weather (again – still calling for rain), reading frivolous emails or feeds, and whatever else slows you down. It’s not just the time – it’s the distraction from the task. Remember, multi-tasking usually means multi-failing. Pick a task and accomplish it. Earn a break and enjoy it!

6. Use a Web Based To-Do List

There are a bunch of these and they all work – if you use them consistently. Take a few moments before you knock off for the day to organize the next day’s work, determining your “must do” project and assigning values to the rest (do your “a” things before “b” things, for example). Then start fresh and focused in the morning. See MyToDos.com or ToDoist.com for starters.

7. Only Meet If/When it is Essential

If you must meet, schedule it short and to the point, with an agenda emailed ahead of time. Or use GoToMeeting.com for cutting out travel. Don’t meet over food or coffee during work hours. The more you work during work hours the more you can play, relax, relate, create, etc., when work is done. You’ll be more satisfied with both aspects of your life with this approach.

8. Track Your Time

Budgeting your time is just as essential as keeping watch over your cash flow. GetHarvest.com, MeeTimer.com, and SlimTimer.com will help you cut the fat from your computer and internet usage by tracking what you’ve been up to. Viewing your usage report will first shock you and then motivate change, if you’re like most people!

9. Reject the Tyranny of the Urgent

Only your personal life and work experience can determine what in your life is urgent but not essential. Learn to say, “no” or “not know” or “not this year” more often. Keep it simple. Skip more “opportunities” that won’t serve you well. Of course, essential to this principle is having a very solid grip on your life goals and purposes so you know what simply doesn’t fit. Clarify those before you get much further down life’s road, if you haven’t done so already.

10. Choose to Do What You are Passionate About

If you love what you do then work becomes a joy, part of a fulfilling life, one in which you don’t constantly feel like you are under the pile, faced with a list of undesirable tasks, and longing to be done with it. Not that there won’t be things you don’t like doing – that’s unavoidable. But the satisfaction you experience from the job as a whole will take much of the sting out of those things and allow you to stay motivated, sharp, efficient and very successful.

Becoming an effective person in each aspect of your life takes a plan, with clearly defined goals and action steps. You’ve now heard that for the 1,001 time! Implementing it, however, is where those who look back with deep satisfaction over their life separate themselves from the pack. These simple tools will help you get things done…and will help you build a life of true significance.

James Adams, your author, is a technology analyst and product reviewer who works at an online store supplying ink cartridges and franking machine ink to businesses and homes in the United Kingdom.